When planning and taking on a project one of the most important aspects of upkeep is the social aspect. When people have the ability to freely communicate with convenience your project will flourish. This is why project communication management is so important.
The first step in project communication management is to plan your communication strategy. Planning involves taking into account all your stakeholders and detailing a project communication management plan. In your plan, you should outline things like all your stakeholders, objectives of communication, what kinds of messages need to be shared, and what channels will be used to share information. This plan should be detailed enough to make sure that anyone who reads it knows exactly what information should be sent to whom and how that information will make its way to them.
The second step in project communication management is to manage your communication to make sure it adheres to your communication management plan. The management step includes the collection of communications to analyze, distribution of communications,
storage of communication reports, and disposal of sensitive communications. This step is heavy on reflection of the original intentions of the management plan and to make sure that communication is working how you planned.
The last step in project communication management is to monitor project communication. In this step, it is your job to control project communications throughout the project life cycle. This includes confirming that communications went out as planned, confirming that stakeholders are receiving required communications, and making sure that communications that are being successfully sent and received are also being understood. This step lasts for the entire lifecycle of the project and evolves alongside the project itself.
Overall, project communication management is essential to the life of any project. When people can’t share information, work stops, and when work stops your project starts bleeding money and can collapse. Open channels of communication are just another way you can ensure that your project can continue hassle-free.
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